Arduinna

Posted by Ask a Manager

https://www.askamanager.org/2025/11/what-questions-should-i-ask-in-an-internal-interview-with-people-i-already-work-with.html

https://www.askamanager.org/?p=34179

A reader writes:

I’m fairly new to the workforce (~3 years) and, between a time-limited paid fellowship and moving cities for grad school, I’ve changed jobs a couple of times.

My current role is the first time I’ve been eligible to apply for a new role within my same organization, and while the job market makes me suspect that hordes of qualified people will be jumping on this posting, I’m optimistic about my chances. The organization would definitely prefer to hire internally if they can. I’ve already been cross-trained on some of the functions of this new role, and I know I can talk intelligently about my approach to the work in an interview.

But what do I do when they ask at the end of the interview if I have any questions for them? These are all people I work with on a weekly basis and, thanks to the cross-training, I have a decent sense of how this role’s supervisor manages and how the team works together. I already have a good handle on the organizational culture since I’ve been here over a year.

Coming up with questions for the ends of interviews is already something I struggle with, and I honestly have no idea what would be useful to find out as someone who already works here.

Think of this less as “questions I ask at an interview” — which I suspect is keeping you mired in more the more traditional questions you might ask when you’re an external candidate — and more as “questions I truly have when I think about what it would be like to be in this job long-term.”

Because I bet that you do have some questions, even though you know the team already! For example, wouldn’t it be useful to know things like:

• What do you expect to be the biggest challenges in this position in the next year / what have previous people in the role found to be the biggest challenges?

• What will be the most important things for the person in this job to accomplish in the next six months?

• How does the success of the person in this position get measured?

• What’s the difference between doing an okay job in this position and doing a really great job at it?

Plus, your familiarity with them means that you can ask deeper, more nuanced questions of your interviewers — which also reinforces to them that you might be more ready to take on the job than someone coming in completely new. For example:

• In the adjacent work I’ve been doing with you, I’ve seen that (aspect of work/culture/etc.) has been (fantastic/slightly challenging/especially interesting/etc.) because (reason). Can you tell me more about (what your experience has been like with that/how you’ve seen that play out on the team/how that’s likely to play out in the day-to-day work for this position)?

• I know you’ve been putting a lot of work into getting a new X ready to roll out. What’s the timeline looking like for that, and how is that likely to impact the work of this role?

• How have the changes to X been affecting this position / the team?

But beyond that, think about what you really want to know. When you think about doing the work every day and being on this specific team, what’s still unclear to you? What do you wish you knew? People sometimes feel stumped about what questions they should be asking in an interview because they get too into the mode of “what should I ask that will reflect well on me,” but generally if you really think about it, there’s lots of stuff you don’t know yet and might like to.

(Also, this isn’t what you’re asking about, but always with internal interviews, don’t assume your interviewer knows the details of your work or your accomplishments, even though they’ve worked with you. They might have forgotten, or never have known, or might even be prohibited from considering anything not specifically presented in your interview. Explain your work and skills the same way you would to an interviewer at another company.)

The post what questions should I ask in an internal interview with people I already work with? appeared first on Ask a Manager.

https://www.askamanager.org/2025/11/what-questions-should-i-ask-in-an-internal-interview-with-people-i-already-work-with.html

https://www.askamanager.org/?p=34179

Posted by Ask a Manager

https://www.askamanager.org/2025/11/a-new-employee-has-gone-awol.html

https://www.askamanager.org/?p=33248

A reader writes:

My husband, Jim, is a managing attorney at a small firm that is entirely remote, with lawyers spread out across the region. He recently hired a mid-level attorney, Fergus, who is based in a different city and who reports directly to him.

Fergus started 10 days ago and to date appears to have done no work. Beginning on day one, he began telling Jim and other senior attorneys that he was having a “temporary personal crisis” and needed more time to finish the assignments he was given. He didn’t specify the nature of this crisis, and no one has felt comfortable probing and they have tried to be accommodating. But now deadlines are approaching and they have no sense of when or if Fergus will be able to turn around his assignments. He appears to have billed zero hours using the firm’s time-keeping system, but every time they have checked in with him, he emphasizes that the crisis is temporary, will be resolved soon, and says he can turn some things in the following day — implying that he’s been working on these matters. But he never turns in anything.

What do you advise they do at this point? It’s a small firm with no real HR and none of the managers have ever dealt with a situation like this before. For what it’s worth, there was one potential red flag during the interview process: Fergus had quit his last job of five years with no other job lined up. He said he quit because he couldn’t stand working there anymore. Jim decided to overlook this because he comes from a similar Big Law environment as Fergus, and he thought Fergus was a good fit for the firm’s needs.

I answer this question — and two others — over at Inc. today, where I’m revisiting letters that have been buried in the archives here from years ago (and sometimes updating/expanding my answers to them). You can read it here.

Other questions I’m answering there today include:

• Is my CEO stringing me along in her succession planning?
• Should I give feedback to an overly enthusiastic and unprofessional intern candidate?

The post a new employee has gone AWOL appeared first on Ask a Manager.

https://www.askamanager.org/2025/11/a-new-employee-has-gone-awol.html

https://www.askamanager.org/?p=33248

Posted by Ask a Manager

https://www.askamanager.org/2025/11/coworker-is-being-really-weird-about-our-breaks-are-employee-of-the-month-awards-useful-and-more.html

https://www.askamanager.org/?p=34207

It’s five answers to five questions. Here we go…

1. Fire one employee, both employees, or no one?

I am an assistant manager at a chain restaurant. There are two employees who should be fired due to violating our call-out policy, which is two NCNS (no call, no show) in a row is automatic termination and if you can’t make your shift you need to call the store with at least three hours notice. Both employees have violated this in different ways.

Adam gives three hours notice sometimes but calls out at least once a week, and dictates his schedule to us instead of us scheduling him as we need him. He refuses to call and opts to text out, but is never a NCNS. He is generally well liked by staff, but acts like he didn’t need the job.

Ben doesn’t usually call (or communicate) at all, has missed about six shifts in the last month, but not in a row. He wants to work and is desperate to pick up hours, but is disliked by most of the staff (to the point a couple people refuse to be scheduled with him). He has also shown a tendency for violence/aggression.

I’m feeling at a loss what to do. My higher-ups want Adam gone and I like him, minus how flaky he is. I want Ben gone, but my immediate manager wants to keep him. I personally feel that if I fire one, I have to fire both. I also feel that I should respect chain of command, but I really want to talk to my district manager for input and go over my general manager’s head. I would like your advice on if I should let it go, fire one or both, or escalate it please.

Totally aside from the attendance issues, you should fire Ben. Multiple people are refusing to work with him and he’s shown a tendency for violence/aggression. I don’t know the specifics of that last part, but if it’s anything like what it sounds like, he should be gone today. That should be an easy case to make to your higher-ups. People need to be safe at work.

With Adam, it comes down to the impact of his scheduling issues on the actual work. Is it causing coverage problems? Do you have to scramble at the last minute to fill his shift? Are coworkers frustrated by having to cover for him last-minute? Disregard the thing about it feeling like he doesn’t need the job; that doesn’t matter. What matters is the work impact of his actions. If his actions are disruptive, talk to him and tell him what needs to change for him to keep the job, and then stick to that.

It sounds like there are political concerns with all of this with your general manager, but this is how I’d look at each.

2. My coworker is being really weird about our breaks

I split front desk duties with a coworker, Mary. We each spend half a day at the front desk and the other half doing other office support work. Everyone in the office gets a 15-minute morning and afternoon break and an hour lunch.

Part of splitting the front desk means that Mary and I cover each other’s breaks. The other things we do around the office cannot be done at the front desk (for confidentiality/logistics reasons). So, when it is time for me to cover her lunch, it puts a firm end time on what I’m doing.

For a couple of weeks, Mary has been combining both her breaks in the morning. Since I do office support work in the mornings, this means that sometimes I’m leaving my task for almost an hour, but at least 45 minutes to cover her breaks (it would push an hour if there was something weird we had to switch off on). She did this a couple of months ago when I was learning a new task, and when I explained that 15 minutes was precious to me while I was learning she stopped.

Yesterday I pointed out that the longer morning breaks were back and she looked taken aback but said that she would go back to 15-minute breaks since she understands that she was taking away time from me to work. Later in the afternoon, she came to me and said that she has decided to stop taking breaks completely because she couldn’t trust herself and was getting confused. I told her very clearly that I do not want her to stop taking breaks. She also asked if I wanted her to come in half an hour earlier in the mornings, and I said of course not. Today she is noticeably chillier with me, and I’m at a loss. It seems so ridiculous to make a big deal out of a short break, but I brought it up because I think it is part of a larger problem of her being dismissive of me; this is just the most obvious thing she does. I don’t want to escalate this, but I also do not want it to fester.

You could go back to her and say this: “I want to make sure I correctly conveyed what I was trying to say, since I think we miscommunicated. I would never ask you not to take your breaks. My request is only that you not combine two breaks into one, since that makes them a lot longer and makes it harder for me to get my work done. If you stick with a morning break and an afternoon break, not combined, that solves the problem.”

If she still chooses to be chilly with you after that … well, that would be a weird reaction, but I would also assume she will get over it in time as long as you continue being pleasant and warm with her.

3. No one is doing anything about an employee in crisis

A strange thing happened the other day, and I was so taken aback and sure that it was a one-off bad day that I did … nothing, in the moment.

I took a junior with me to a company meeting and her behavior was startlingly off. Our work rarely intersects so I don’t usually work with her one-on-one, and never on a regular basis, but I’ve known her in the past to be gentle, steady, considered, and well prepared. Her behavior during this trip was, quite frankly, terrifying and out of character. She was by turns aggressive, scattered, paranoid, and then mumbling into her hair and twice started randomly screaming at motorists.

We work with people who have experienced family violence, and so we have some knowledge regarding identifying and managing people who are experiencing extreme trauma responses, which can sometimes look like (and be mistaken for) drug use (meth, etc.) and psychosis. I later reported what happened up the line as I’m confident that for either of the three causes, our organization’s response would be compassionate and considered.

It’s now a week later and, after observing other instances of bizarre behavior and people’s reaction to it, I’ve realized that people across various levels of our org were aware of an extreme personality shift months ago and seem to have done nothing at all, but are actively avoiding her. There have been some disruptions to our HR and reporting processes, but I guess I’m stuck being really frustrated at my colleagues and organization for not appropriately addressing what is quite obviously a person in distress who we have previously known to be absolutely not like this. Shouldn’t people in our industry, with our knowledge, understand that an extreme sudden change in personality needs to be flagged as an urgent issue?

Yes. Can you push the issue further / escalate it higher / be more emphatic that a more formal intervention is needed? Not only is that in the employee’s interests, but it sounds like the behavior is disrupting your workplace as well and making people avoid her — this is long past the point of someone needing to step in.

4. Are “employee of the month” awards useful?

This is something I wondered about for years: are those “employee of the month/quarter/year” awards really worth anything for the employees? Like can they use it as a résumé booster or are they more likely to be chosen for an internal promotion? I’m not from the U.S. and I never seen or heard from those awards being used by companies here, only on TV shows, but there those awards are used for jokes.

They’re not generally worth anything in the sense you mean (as resume fodder or qualification for promotion), but when they’re done in reasonably functional companies, they can make people feel appreciated and reinforce internal messages about what good performance looks like. But they’re no substitute for raises, good management, skills development, paths to promotion, and ongoing positive feedback — and so when you have them without those things in place, they tend to ring hollow and breed cynicism.

5. Why isn’t this hiring manager getting back to me?

I’ve been experiencing a dilemma with an employer I’ve been in contact with since the summer. I’ve been considered for a great opportunity with a well-known company. I first messaged the hiring manager on LinkedIn when I saw the job posting, and she replied back instructing me to send my resume to her work email. This cold messaging led to a call with her company’s internal recruiter, who wanted me to have an interview with said hiring manager. The recruiter and I had agreed to let the hiring manager contact me directly for the next steps. It’s been three weeks since that call, and I have not heard from her. I have followed up with the recruiter three times, and he said that he has reminded her. He has also told me that she has a busy schedule right now due to business-related events.

Should I reach out to the hiring manager directly myself since I have her contact info? Or should I ask the recruiter to organize the interview? I don’t want to seem pushy by following up every so often, but my patience is wearing thin. I’m also starting to become less interested in the opportunity.

You should leave it alone; the ball is in their court. If she wants to get in touch with you, she will. The best thing you can do is to assume that it’s not happening right now for whatever reason (stronger candidates, more pressing priorities, whatever it might be) and put it out of your mind. At the absolute most, you could make a note on your calendar to check in with the recruiter one final time in a month, but other than that you should figure it’s in their court.

The post coworker is being really weird about our breaks, are “employee of the month” awards useful, and more appeared first on Ask a Manager.

https://www.askamanager.org/2025/11/coworker-is-being-really-weird-about-our-breaks-are-employee-of-the-month-awards-useful-and-more.html

https://www.askamanager.org/?p=34207

Posted by Ask a Manager

https://www.askamanager.org/2025/11/the-fake-charity-the-photoshop-predator-and-other-times-ai-got-it-wrong.html

https://www.askamanager.org/?p=34310

We recently talked about times AI got it really wrong, and here are 20 of the most ridiculous stories you shared.

1. The fake initiative

Our execs usually send out a hype email right before the annual employee morale survey, emphasizing wins from the past year, basically trying to put people in a positive frame of mind.

Last year’s included the announcement of a major new program we knew employees really wanted. But it was a bit surprising, because it fell in an area my team was responsible for, and we were out of the loop, despite advocating strenuously for this over the years. So I went to the exec to a) convey enthusiasm for his newfound dedication to launching this program and b) ask what support he needed from my team/get us involved again. It turned out the program wasn’t launching at all; he had just asked AI to edit the email to make it sound more exciting and appealing, and it had done so by … launching my initiative.

2. The predator

Sometimes at work my colleague uses AI in Photoshop to extend a background in a photo or clean up the background. We had a photo of a senior staff member outside: the background shows a building to the left of him and some trees and a road to the right, but it was portrait and we needed landscape. He asked Photoshop to extend the background on the right.

It generated a scary looking woman creeping up behind the staff member.

3. The nickname

I was on a Zoom call with AI notetaking software and was referring to a colleague named Bridget–but on the transcription, every time I specifically mentioned her name, it appeared as “Piglet.” This did not happen when others on the call said “Bridget”! It looked like that was just my nickname for her. I was so embarrassed.

4. The fake charity

My company hired an account manager who insisted he was a phenomenal writer and asked if he could contribute to our blog. The first pieces were just AI slop so I politely thanked him and said we had plenty of posts already.

So he posts a third “article” on his own LinkedIn account in which the AI described how our company collaborated with the CDC on researching a certain disease and publishing a groundbreaking study. Then we apparently went into underserved communities and funded a bunch of clinics and immunizations. NONE of this happened. It was hours before I saw it and forced him to take it down, and there were many surprised comments and shares. Months later, we were nominated for an award on our commitment to caring for vulnerable populations.

5. The transcript

I forgot the meeting was being transcribed and was talking to my cat while waiting for others to show up. “Baby, let me put it in” was at the top of the transcript to my absolute horror.

I was talking about his ear mite drops.

6. The grievance meetings

At my former workplace, the HR director did not know that her AI notes tool was recording her classified grievance meetings with the union representatives and sending a full recap after each one to all parties invited on the calendar invite, even if they weren’t in attendance. We got an email after a bit saying no one was allowed to use AI note takers any longer.

7. The “verifiable information”

Me: I’m doing a competitor analysis on [product type] for [customer segment]. Please give me an overview of all the [product type] products offered by banks in [my country] for this type of customer.

AI: (gushes) Sure! What a fantastic question, you’re a genius! (paraphrasing). Here is the overview.

Me: (searching for one of the product names listed … cannot find it anywhere) I can’t find this product anywhere. Did you make it up?

AI: Ooooh … did you mean actual products? Sorry! In future I’ll only reference verifiable information.

Me: (eye roll, crying into coffee mug, closes AI window)

(It continued to manufacture content.)

8. The job description

My mother is on the board of a wildlife habitat nonprofit. They work with wetland preservation and with both bats and owls. They were looking for a new director, so someone on the search committee decided to have AI make up the job listing. It included several useful traits (a reasonable amount of education, experience with fundraising, etc.) – but it also said the position required “five years’ experience teaching birds to fly.”

They rewrote the job listing.

9. The performance review

I had an employee request to use an AI to take notes during her performance review. The summary was one line: “No meaningful conversation took place”. I was glad I decided to take pen and paper notes because it was a very productive conversation indeed. Apparently the AI disagreed!

10. The baby announcement

At the end of a meeting, a colleague asked their boss to stay on the line for a couple of minutes. The colleague then confidentially shared the great news that they were expecting a baby, and they and their boss talked about a few next steps to plan for parental leave. The AI notetaker then sent out notes to everyone who had attended the meeting with the headline, “Colleague Is Having a Baby.”

11. “Dazzling you”

I’ve been involved in beta-testing and quality-controlling AI translation output because my employer wants to see if has utility in professional use cases. Here are some highlights:

– In an AI translation of a report about elder abuse, it randomly inserted the word “child” in front of the word “abuse” in various places. The concept of “child” did not appear in the source text at all.

– Every single abbreviation in the text was incorrect in a different way every single time. There was not a single correct abbreviation, and not a single abbreviation was translated the same way twice.

– The word “negro” was randomly inserted into a sentence for no apparent reason. This was early in my exposure to AI translation and I had no idea it could mess up that badly, so I spent ages trying to figure out if there was some stealth hidden racist dogwhistles in the source text. A colleague of mine also had a recurring problem of the word “bitch” randomly being inserted into sentences.

– Random misnegating – for example, the statement “more work is being done” is translated as “no more work is being done,”

– It translated the standard “Dear Sir or Madam” opening of a letter as “Dazzling you.”

– Rewording the source text in the source language rather than translating it. Yes, all the settings were configured correctly.

12. The Powerpoint

I asked Copilot to create a table comparing two things. It did an okay job. Then Copilot asked me if I wanted a Powerpoint slide of the table. I said sure, since I was going to put it into Powerpoint anyway. Copilot created the ugliest Powerpoint I have ever seen. Three slides (I only needed one) with a color scheme of lavender, salmon pink, and orange. The background of each slide had kind of a plaid pattern a coworker said reminded her of her grandmother’s couch. A random picture in a cartoon cloud shape.

However, that is better than our company’s internal AI. It doesn’t have the ability to output content into powerpoint, excel, etc, but it thinks it does. It’ll offer to create one for you and then do nothing. Coworkers have spent ages trying to figure out where AI is saving their non-existent files.

13. The comp titles

I work in publishing and I wanted to do some research on competing titles for a potential book we had in the pipeline. Asked AI for the bestselling current books on the topic, and it came up with a list that had some really interesting titles on it – great, I thought, I’ve never heard of half of these so we definitely need to check them out. Yep – turns out the AI had just completely made them up.

14. The editable document

Me: Copilot, can you turn this scanned PDF into an editable word document?

Copilot: Sure thing, Another Kristin, here you go!

Me (after opening the file): Copilot, this file is completely blank.

Copilot: Sorry, I made a mistake, here it is!

Me: (opens second file, sees that it is also blank, closes AI window and puts in request for OCR software)

15. The attack

A friend of mine showed me an AI summary of a meeting where the AI notetaker decided to attack someone for no reason– in the middle of the notes about what everyone was saying, it inserted, “Jane contributes nothing to the conversation.” I guess it was accurate because the coworker had been quiet since that part of the meeting wasn’t relevant to her projects … But why did it do that???

16. The scam

We work with a lot of small businesses just starting up, and as a result are asked to recommend professional services often. Knowing this, a client passed on a discreet warning about the bookkeeping firm we’d recommended to them. They had issues with their accounting software, Quickbooks, and called for help. It was right when Google started providing AI summaries for everything, and apparently their account rep pulled the phone number for Quickbooks’ support out of the AI summary, rather than off the website.

You can probably guess where this is going. The number wasn’t legit, but instead put him in contact with a scammer who’d managed to astroturf their way into the AI summary. The account rep gave the scammer full access to our client’s accounting software before he realized his error. Our client didn’t share a lot of details about the damages — I got the sense that they were saying very little because they were planning legal action — but they wanted to let us know so we wouldn’t recommend them again.

17. The transcript, part 2

A woman I work with introduced herself before an online presentation. Her last name is Buckman. The AI transcriber recorded her introduction as “Hi, I’m Amelia. F*ck, man, it’s nice to see you all today.”

18. The transcript, part 3

Two people stayed on the call after the rest of the team had left and complained about others on the project. Not only did the transcription record this, it tagged the individuals being discussed in the summary as an action item: “@Jane needs to stop dragging her feet and get her sh*t together”

19. The equipment

I recently saw a ~$50,000 piece of industrial equipment damaged and taken out of commission for about a month because Google AI search told a worker that the tightening torque of a screw was 50 ft*lb instead of 50 in*lb.

This resulted in them over-tightening the screw by a factor of 12, which unfortunately didn’t strip the threaded hole (which would have been a smaller problem) but instead warped a bearing assembly that required a full rebuild at considerable difficulty and expense.

The kicker is that the correct torque value was clearly printed in the service manual that is stored in the machine.

20. The privacy expert

We once had a IT person come into a meeting to talk about the importance of data privacy and security who didn’t realize he had an AI notetaker signed in until someone pointed it out.

The post the fake charity, the Photoshop predator, and other times AI got it wrong appeared first on Ask a Manager.

https://www.askamanager.org/2025/11/the-fake-charity-the-photoshop-predator-and-other-times-ai-got-it-wrong.html

https://www.askamanager.org/?p=34310